AMIA 2023 Archival Screening Night at the Circle Cinema in Tulsa.

Head, Digitization Services


Head, Digitization Services (full-time)


Bloomington, IN USA

Application Date

January 01, 1970

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Department InformationThe IU Libraries’ mission is to support and strengthen teaching, learning, and research by providing the collections, services, and environments that lead to intellectual discovery. Our materials are digital, visual, audio, and print. They are curated from our campuses, our country, and our world. As a result, they are in 450 different languages, world-renowned, and ready to connect students and researchers with limitless possibilities. We are also proud to be home to Indiana University Press, an academic press serving the world of scholarship and culture as a professional, not-for-profit publisher.

This position will manage a newly created Digitization Services department that will oversee image- and time-based digitization following digital preservation best practices for IU Libraries, as part of Digital Collections Services.

Digital Collections Services (DCS) fosters and supports the creation, curation, discovery and preservation of digital special collections. The unit is part of the Libraries Technologies division in IU Libraries.

IU Libraries has decades of digitization experience and is recognized nationally and internationally in this area with a special focus on audio/video digitization. To date, IU Libraries has generated over 20 petabytes of digitized content.

Job SummaryDepartment Specific Responsibilities

  • Coordinates with digitization teams across IU Libraries, including the Lilly Library, the Music Library and the Moving Image Archive, to share expertise, align and maintain best practices, and develops workflows for project tracking and content ingestion across units; explores strategic partnerships in shared digitization initiatives.
  • Coordinates and participates in outreach initiatives that promote IU Libraries’ digitization services by developing informational training and consultation opportunities focusing on the digitization resources and expertise on campus; contributes to national and international discussions pertaining to preservation-level digitization.
  • Advocates for digitization lab needs pertaining to space, equipment, hardware, repairs and maintenance; explore new tools, technologies and trends that support state-of-the-art digitization approaches and practices.
  • Works with library leadership, collection managers, and other stakeholders to identify and pursue funding opportunities including grants. Contributes to project plans and other components of grant and donor proposals including budget construction.

General Responsibilities

  • Provides highest level of operational leadership and coordination of assigned staff members to define media digitization and preservation methodologies and standards; provides direction and guidance on high priority media digitization and preservation projects/initiatives.
  • Establishes short-term business plans and long-term operational objectives, including managing project timelines/deliverables and developing resource plans for multi-project/multi-phase media digitization and preservation initiatives.
  • Conducts a variety of personnel actions to include, but not limited to hiring, promotion, performance management, and dismissal.
  • Manages high level assignments and allocation of technical resources, including negotiating and coordinating initiatives that involve staff in other departments/areas/teams; may coordinate large-scale media digitization and preservation projects with a wide audiences in support of academic initiatives.
  • Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.
  • Researches and stays up-to-date on new industry media digitization and preservation standards and emerging technology.
  • Works collaboratively with other leaders across departments in recommending standards, best practices, and related policies/procedures.
  • Prepares management reports and summaries for senior administration, executive, steering and advisory committees; acts as advisor to executive committees; serves on various university committees, communities of practice, and task forces related to media digitization and preservation.

QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



  • Bachelor’s degree (preferably in computer science, information technology, or related field)


  • Master’s degree in library science, information science, informatics, or related field



  • 4 years of media digitization/preservation or related technical experience
  • 1 year of management experience


  • Experience working in an academic/research library
  • Experience managing a production-oriented digitization lab
  • Experience working with vendors, managing RFI/RFP processes to select vendors for hardware/software or outsourced digitization services
  • Experience with grant planning/grant writing and management of grant-funded projects



  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Excellent organizational skills
  • Excellent collaboration and team building skills
  • Effectively coaches and delivers constructive feedback
  • Instills commitment to organizational goals
  • Demonstrates excellent judgment and decision making skills
  • Effective conflict management skills
  • Builds and manages effective teams


  • Proficient in managing multiple, concurrent projects, utilizing collaborative project management tools
  • Demonstrates skills in image or time-based media capture following standards and best practices; familiarity with imaging and audio-visual formats and file types and corresponding technical metadata standards and formats
  • Awareness of current standards and developments in the preservation and access of digital and analog image, text, and audio-visual formats

Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work LocationHerman B Wells Library

Bloomington, Indiana

Advertised Salary$80,000 – $95,000 per year based on experience

Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job ClassificationCareer Level: Sr. Operational

FLSA: Exempt

Job Function: Information Technology

Job Family: Instructional Technology

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Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234

Indiana University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation or identity, national origin, disability status, or protected veteran status. This institution is also a provider of ADA services.