Banim Bonim (Land of Promise - 1924) Hebrew University Steven Spielberg Jewish Film Archive (link:

BFCA Project Archivist (Archivist Assistant)


BFCA Project Archivist (Archivist Assistant) (term-position)


Bloomington, IN USA

Application Date

December 31, 2024

Job Link

Job Contact

Department Information

The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation’s premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, faculty, and staff.

The Black Film Center & Archive (BFCA), a center within The Media School, was established in 1981 as the first archival repository dedicated to collecting, preserving, and making available historically and culturally significant films by and about Black people. The BFCA’s primary objectives are to promote scholarship on black film and to serve as an open resource for scholars, researchers, students, and the general public; to encourage creative film activity by independent Black filmmakers; and to undertake and support research on the history, impact, theory, and aesthetics of black film traditions. This position will assist in the processing of the Paulin S. Vieyra’s collection and reports to the BFCA Archivist.

Job Summary

Department-Specific Responsibilities

  • Processes, organizes, and re-houses a multi-faceted collection of papers, manuscripts, audio, video, equipment, and ephemera.
  • Creates a DACS and MARC compliant finding aid.
  • Accessions collection materials into a long-term storage facility.
  • Performs tasks to support the conservation and preservation of collection materials.
  • Scans paper and photographic collection materials and prepares audiovisual materials for digitization.
  • Communicates with project partners, including, but not limited to the digitization vendor for audiovisual collection materials and IU Libraries staff.
  • Assists with the promotion of the project by writing content for Black Film Center & Archive and/or other publications as well as by participating in public presentations and other promotional activities.
  • Assists with the creation of project reports and the tracking of project progress.
  • Supervises graduate assistants.

General Responsibilities

  • Leads the management of physical archive collections.
  • Creates and maintains classification systems and finding aids to facilitate access to the collections.
  • Oversees photograph digitization projects including the creation of metadata for online database of photographs.
  • Manages processing of large donations of personal papers and other donated documents.
  • Performs preservation activities as needed for archival materials.
  • Uploads archival documents and other historical materials into the library’s digital repository.
  • Analyzes the content of the materials and entering appropriate metadata for each article.
  • Digitizes appropriate archival material and uploads into the library’s digital repository.
  • Analyzes the content of the material, determining the appropriate method of digitization and the appropriate metadata to describe the material.
  • Works closely with the repository’s steering committee to create new digital collections and expand the repository’s content.
  • Evaluates the most damaged and deteriorated library materials and determines appropriate repair and enclosure treatments based on accepted conservation practices.
  • Responsible for all necessary preservation activities, including the construction of phase boxes.
  • Uses and configures digital repository, digital preservation, data management, content management, and discovery systems, including open-source solutions.
  • Hires, trains, and supervises hourly or temporary workers.
  • Makes process improvement suggestions.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. 



  • High school diploma or equivalent (such as HSED or GED)


  • Master of Library & Information Sciences or related degree



  • 4 years library experience


  • 1 to 2 years of experience working in archives or special collections environment



  • Proficient written and verbal communication skills
  • Maintains a high degree of professionalism
  • Demonstrated time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Highly thorough and dependable
  • Possesses a high degree of initiative
  • Ability to build strong customer relationships
  • Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications
  • Understanding of the common security protocols related to Internet use and protecting the information privacy of library users


  • Familiarity with finding aids, databases, and/or other archival organizational systems (familiarity with ArchivesSpace and ArcLight)
  • Familiarity with DACS, MARC, EAD, DublinCore, PBCore, and/or other archival cataloging standards
  • Familiarity with guidelines and best practices for the digitization of archival materials, including paper, photographic, film, video, and audio materials
  • Familiarity with best practices in handling and long-term storage of archival materials, including paper, photographic, film, video, and audio materials
  • Experience providing direct and courteous support to students, faculty, staff, and the public
  • Capacity to organize and imagine components and tasks for large-scale projects
  • Familiarity with Microsoft Office and the Adobe Creative Cloud design suite
  • General proficiency in the French language
  • Interest in the history and aesthetics of black film
  • Background in Film Studies, African and/or African Diasporic Studies

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Applicants invited to interview for this position will be asked to submit a sample finding aid written in a professional or educational setting.

This is a grant-funded, 3-year position.

Work Location

Wells Library and Ruth Lilly Auxiliary Library Facility (ALF)
Indiana University Bloomington Campus
Bloomington, Indiana

Advertised Salary

$40,000 to $43,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)